Office & Business Support Administrator (Thailand / Laos)

Job Description

We’re looking for a proactive and highly organized Office & Business Support Administrator to support our growing team in Thailand and Laos.

This role will be central to ensuring smooth day-to-day operations of the office, supporting Business Development Managers (BDMs), and assisting with logistics, marketing coordination, and regional activities such as events, partner meetings, and business trips.

You will work closely with the Regional Director and play a key role in building an efficient and well-structured local operation.

Responsibilities

1. Office & Administrative Operations
   – Ensure smooth day-to-day office operations
   – Handle procurement of office and team-related needs
   – Maintain and update internal policies, procedures, and documentation
2. Business Development Support
   – Provide administrative support to BDMs, including expense tracking and reporting
   – Arrange travel logistics (flights, accommodation, transportation)
   – Coordinate meetings, schedules, and internal communications
   – Maintain accurate documentation and reports
   – Support CRM updates and data management when required
3. Event & Marketing Coordination
   – Support the planning and execution of business trips, partner meetings, and events
   – Assist in organizing seminars, networking events, and expo participation
   – Coordinate with vendors for merchandise, marketing materials, and event setups
   – Liaise with venues and local agencies to ensure smooth execution
   – Assist in setting up and managing local marketing tools/platforms
4. Recruitment & HR Support
   – Coordinate interview scheduling and candidate communication
   – Support onboarding processes and logistics
   – Maintain HR documentation and internal records
5. Regional & Team Support
   – Provide administrative support to the Regional Director
   – Facilitate coordination across teams (Sales, Marketing, HQ)
   – Track tasks, timelines, and key priorities
   – Support onboarding and integration of new team members
6. Communication & Ad-hoc Support
   – Assist with translation and proofreading (English–Thai or other languages as needed)
   – Support preparation of presentations and business materials
   – Handle ad-hoc tasks and special projects as required

Requirements

• 2-4 years of experience in administrative, operations, or support roles, preferably in a dynamic business environment.
• Proven experience in supporting sales teams or business development functions will be considered a strong advantage.
• Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
• Demonstrated ability to work independently, take initiative, and maintain a high level of accountability.
• Strong communication skills in both English and Thai, with the ability to interact professionally across teams.
• Adaptable and comfortable working in a fast-paced, high-growth environment.
• Adaptable, culturally aware (especially within Southeast Asia), and able to maintain discretion and confidentiality while contributing positively in a team-oriented, fast-paced environment

Nice to have

• Proven experience in vendor management, sourcing, and negotiation, particularly for marketing materials, events, and external partnerships.
• Ability to coordinate events and logistics, manage basic budgeting and cost tracking, and handle contracts or documentation with accuracy and attention to detail.

Benefits

• Competitive and attractive compensation
• Proper rest time and sick leaves
• Funding for gym memberships, fostering a healthy work-life balance
• The office will be set up with on-site arrangement in Bangkok, Thailand

Interview Stages

1. Interview with Recruiter (30 minutes)
2. Interview with Hiring Manager (1 hour)

About Versus Trade

Versus Trade is a CFD trading company of like-minded people who are seeking to change the way the world trades. After spending more than 15 years in trading and brokerage, we asked ourselves a question: Why is everything so regular? So we decided to create revolutionary tools that break down barriers in trading worldwide. With passion as our guide, we venture into uncharted territory, exploring new frontiers, challenging norms, and pushing boundaries further than ever before.

Our vision is to have a journey to reinvent trading mechanics and to offer unlimited trading perspectives. We want people to trade cross-asset, cross-market, and even cross-event!

We seek companions who are:

• Passionate about working in finance
• Ambitious to do great things
• Attentive to the very detail of the subject
• Bold enough to build different
• Enthusiastic along the way
• Ready to make a lasting impact

Sounds like you? Join the Versus Trade Team!